Store paper records on a hard drive or share documents as JPEG files with a document scanner. Flatbed models scan a page at a time, meeting the needs of smaller offices. A sheetfed scanner works with someone inserting each document, while auto-feed devices automatically feed each page for a smoother workflow. When scanning documents outside of the office, the handheld or portable scanner lets users move it slowly over the text to capture the details. For a quick scan of an object for 3D printing or documents, choose a camera scanner that lets you upload the digital file to the cloud, or email it to a computer, device or projector screen.
Fax transmission of documents is a stable and secure way to send and receive materials using a dedicated line and a fax machine. To maximize space and productivity in the office, consider choosing fax machine copiers that combine printing, photocopying and scanning for internal and external transmissions. Thermo fax machines support a small office by allowing the receipt of calls, voice messages and faxes automatically. The digital system operates in silent mode, reducing clipping and echo sounds to maintain a quiet office. Look for machines that include a 10-page memory, quick scan and telephone directory navigator, and that manage office transmission effectively. Choose a business laser fax machine with a 33.6K bps fax modem and 8MB memory with 600 pages storing capacity for quick sending and receiving. Some machines send and receive faxes over the Internet so you can manage your business faxes without leaving your workstation.
Select a flatbed scanner to copy credit cards, books, identification documents and passports. Flatbed scanners expedite digitizing photos and relevant documents for the home or office, and help secure them for future use. A flatbed machine with a multiple page loader automatically feeds the materials, saving time and manpower. Scanning photos or converting documents into an editable text requires a high-quality scanner, supporting both color and monochrome reproductions up to 6400 dpi and 48 bits. Each flatbed scanner installs quickly, and is compatible with most operating systems. For high-definition digital files of photographic prints and negatives, consider scanners with higher dpi and bit rates that capture more detail.
The more resolution and bit depth, the more details the document scanner can capture from a photo or document. Scanners can have anywhere from 300 to 6400 dots per inch (dpi) resolution, which determines the sharpness of the scanned document. The higher the number of dpi, the more vibrant and crisp the final result. Document scanners have a range of bit depth from 8 to 96 bit, which clarifies the number of colors the scanner picks up and uses in each digital copy. Use a sheetfed scanner in locations that digitize large or multiple files for efficiency.